Big Ideas Shaping the Future of the Meetings & Events Industry

M&E Ideas exchange 2022

FCM Meetings & Events has taken dining conversation to a new level. 

Picture an intimate dinner for 15, with a long rectangle table set up in the middle of a large warehouse. The table is surrounded by white pin-spot downlights and smoke, which encloses the space in a cubed barrier. A 16m by 3m projector screen sits at one end of the space. People’s voices are amplified and atmospheric lighting signal when to eat and when to talk. 

This is FCM Meetings & Events’ Ideas Exchange.  

A face-to-face dining and discussion, which connected MICE industry suppliers and customers for an evening of idea sharing and conversation about the future of the meetings and events sector.  

M&E Ideas exchange 2022 people

Creative Producer for the event, David Twyman created the physical environment and guest experience. This was a journey that no-one at the table had experienced before. 

“We picked the location at The Venue in Sydney because it was a large warehouse. We set up a dining table, like what you would see in a family room in the middle of the space,” David said.  

“The idea of an intimate dinner set against the vast warehouse provided an opportunity to do something different. The contrast between the small group of people against the expansive warehouse backdrop was a perfect metaphor for capturing an intimate night full of big ideas. 

“The evening was divided into three separate chapters. Each chapter had its own discussion topic, culinary and guest experience. White LED strip lighting down the centre of the table showcased the menu and when it came to question time, the lighting changed to reflect the colour pallet of the content on the screen.” 

    M&E Ideas exchange 2022 projection

    Questions posed to guests were projected onto the screen as fuchsia pink, emerald green and butter yellow lighting signalled it was time to down cutlery and start conversation in each session.  

    The event focused on key topics that guided the conversation over a three-course meal. Guests were asked: 

    • How they thought the industry could inspire trust in audiences following the pandemic? 
    • What they thought about the culture of content being changed forever with the introduction of technology platforms built to optimise the user experience. 
    • How the elevated focus on diversity, inclusion and access has changed the meetings and events industry in terms of community and purpose?  
      M&E Ideas exchange 2022

      Blue Mountains based artist and illustrator, Bill Hope, created a digital mural that was inspired by the night of conversation and shared with each of the guests after the event. Bill was tucked away in in the shadows of the event space and armed with an iPad to live scribe the event. His illustrations were inspired by the conversation and projected onto the projector screen as guests talked. 

      “Sometimes it can be challenging to come up with pictures on the fly, but it was quite a lively conversation, which made it relatively easy to capture the conversation as it flowed,” Bill said.  

      He said a key part of his role in live-scribing an event was to listen closely to what was being said, evaluate what was relevant and give visual context to the conversation. 

      “The set up was incredible. Natural discussion is hard to capture as you really need to be listening in close to people’s conversation. But the audio setup helped to amplify what people were saying making it much easier to scribe during the night,” Bill said. 

      It’s a fine balance between capturing the relevant information and keeping it fun and engaging. Obviously, you want to capture the important points clearly. But if someone tells a story about something embarrassing their dog did, I have to draw that too.” 


      Download Bill Hope’s digital mural of the night.

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