10 corporate travel reports you can access yourself
You’re probably already running a pretty tight ship when it comes to corporate travel reporting. Overseeing spend, bookings, and keeping stakeholders informed. But if you're still chasing what you need via email, especially the ones you rely on regularly, it might be time to switch gears.
We asked our account managers which reports get requested most often and grouped them by business need. If you already trust us with your corporate travel management, these reports are at your fingertips. If you’re exploring your options or just curious, consider this your benchmark for the kind of on-demand data access you should expect.
1. Travel Spend
Travel manager needs “I need to summarise spend for leadership.” “Can I benchmark regions or departments?” | Recommended reports Executive overview: A tidy snapshot of total travel spend for high-level stakeholders. Executive summary: An in-depth analysis perfect for strategic planning and board presentations. |
Why it matters Get boardroom-ready insights in seconds. These reports give you a top-line or detailed view of travel costs, ready to drop into a presentation or budget review. Make decisions faster and justify spend confidently. | |
2. Risk management
Travel manager needs “Where are our travellers right now?” “Are we prepared for risks?” “Is travel affecting wellbeing?” | Recommended reports Travel management dashboard: Real-time tracking of travellers' locations. Integrated risk alerts: Risk alerts and updates integrated with travel itineraries. Traveller stress watch: Identifies and monitors friction points impacting traveller wellbeing. |
Why it matters Track, respond, and care, without the lag. These reports and dashboards help you see where your travellers are or heading, act instantly in an emergency, and spot burnout risks before they become problems. | |
3. Buying behaviours
Travel manager needs “Where are we losing money?” “What’s the cost of late bookings?” “Are we using our online booking tools?” | Recommended reports Cost of change analysis: Breaks down how changes impact travel costs. Savings & exceptions: Pinpoints non-compliant bookings and lost savings. Online adoption: Tracks progress and barriers in online booking tool usage. |
Why it matters See exactly where savings slip through the cracks and stop the leaks. These reports help you shift traveller behaviour, monitor compliance, and squeeze more value from every dollar spent. | |
4. Reconciliation
Travel manager needs “How do I match card transactions?” “What’s outstanding this month?” “What’s paid vs. pending?” | Recommended reports Record of Transaction: Automated, itemised credit card transaction data for reconciliation. Consolidated Invoice: All invoiced activity in a single report for simplified financial reporting. Accrual Analysis: Unpaid travel expenses, helping with accruals for monthly or year-end reporting. |
Why it matters Reconciliation shouldn’t be a spreadsheet nightmare. Automate your reporting and get what finance needs without last-minute back-and-forth. | |
5. Category analysis
Travel manager needs “Can I compare air, hotels, cars, and routes?” “What routes or suppliers are the most expensive?” | Recommended reports Air/Hotel/Car Overviews: Summarise key air metrics and spend data. Transaction Detail Report: Detailed transaction-level figures for bookings. |
Why it matters See the full picture and the fine print. These reports help you analyse performance by category or drill into specific bookings, making it easy to spot trends, and drive policy decisions. | |
6. Credits
Travel manager needs “How much airline credit do we have?” “What’s about to expire?” | Recommended reports Credit Reporting: All airline credits and their status. Airline Credit Management: Detailed credit transactions and usage. |
Why it matters Airline credits shouldn’t vanish into the void. Stay on top of what’s available, what’s been used, and what’s about to expire. | |
7. Sustainability
Travel manager needs “What’s our carbon footprint?” "Can I see emissions data by travel category?” | Recommended reports C02 Executive Reporting: Summary of air, hotel, and car travel emissions. Air/Hotel/Car Ticket CO2: Detailed emissions data for flight tickets, hotels, and car rentals. |
Why it matters Keep sustainability measurable. Track emissions by mode and align travel with company-wide ESG goals. Get the data you need to prove your progress. | |
8. Travel trends
Travel manager needs “What trends should I be watching?” “Are we seeing more last-minute bookings?” | Recommended reports Trends: High-level overview of travel trends and patterns. Trending Transaction Detail: Specifics into booking behaviours and changes over time. |
Why it matters Spot patterns early across bookings, destinations, and itineraries. These reports help you anticipate needs and adapt faster than the market. | |
9. Profile management
Travel manager needs “How can I access traveller profile data, and ensure they're up to date?” “Can I export it to internal systems?” | Recommended reports Corporate travel technology: Up-to-date traveller profile information. Profile Export Detail: Detailed export of traveller profiles for integration or analysis. |
Why it matters Maintain accurate traveller data and simplify integrations with tools that keep your info current and make booking and auditing easier. | |
10. Raw data
Travel manager needs “Can I access the raw data related to my travel?” “I want to cross-check bookings with internal metrics.” “I need granular insights to integrate with my internal systems & create bespoke reports.” | Recommended reports Detail Transaction: Itemised transaction-level data for all bookings. Detail Segment: Segment-specific data for in-depth analysis. Detail Booking: Comprehensive booking-level details for full transparency. |
Why it matters The data’s all yours. Pull whatever you need. Full transparency, full flexibility. Access the raw data behind every trip and use it however you like. | |
Why go self-service
Modern-day travel programs demand real-time visibility and empowered decision-making, not facts and figures that arrive after a three-chain email. With intuitive filters, easy visuals, and custom views, self-service reporting puts you in the driver’s seat. Forget waiting until Monday to check traveller safety or chasing your account manager for that “quick” finance question.
- Save time by generating the reports you need, exactly when you need them.
- Keep leadership happy with clean, presentation-ready insights.
- Act fast in emergencies to locate travellers, assess risks, and respond on your schedule.
- Decide faster with interactive dashboards that make info easy to interpret and act on.
- Spot friction early in delays, long hours, and connections to support traveller wellbeing.
- Stay compliant by always having the right data to back your duty of care responsibilities.
- Earn trust by showing that your program is backed by clear, transparent, and reliable data.
- Own the narrative by sharing insights on your terms, in your timing, with your take.
Don’t wait for visibility and control.
If you’re already with FCM, it’s all there ready for you. If you’re not, it’s worth asking: why should your oversight still depend on someone else hitting “send”?
You may also like...
