TRAVEL APPROVALS

The corporate travel approval system built for global teams

One simple approval process across all booking channels.

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Why FCM Approvals changes the game

Travel approvals in multi-national travel programs are complex, especially with multiple online booking tools in the mix. FCM Platform’s approval workflows consolidate that complexity into a simple, globally covered framework with the flexibility you need.

Choose your own travel approval workflow 

Whether your goal is to improve policy compliance, prevent unauthorised business travel expenses, or get more control of your travel costs, we’ve got you covered.   

 

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Pre-trip

Perfect for: Budget-sensitive, high-risk or project-based travel.

  1. Travel approval request sent.
  2. Approval or rejection made before booking.
  3. If approved, online or offline booking continues.
Green computer monitor graphic displaying a checkmark

Passive

Perfect for: Oversight without requiring action.

  1. Traveller makes booking online or offline.
  2. Approver/s notified of all or out-of-policy bookings.
  3. Itinerary synced to FCM Platform.
Green rubber stamp icon with a checkmark in a circle

Active

Perfect for: Enforcing cost control and policy adherence.

  1. Traveller makes booking online or offline.
  2. Approver/s actively approve or reject out-of-policy bookings.
  3. If approved, itinerary synced to FCM Platform.

Enhance governance in travel management

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Strengthen policy, reduce leakage

Every booking, every channel, every market can be captured. Set your own rules, aligned to your business travel policy.
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Improved savings and efficiency

Consistent policy enforcement across all booking channels turns compliance into a reliable savings lever.
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Powered-up collaboration

Travellers, arrangers, and approvers benefit from a smoother approval experience, even across different OBTs.

Driving travel management value and savings

48%
Average reduction in lost savings
26%
Out-of-policy requests processed
41
Hours saved per booking

Who FCM Approvals is for

  • Business travellers
    • One simple approval process for business trips.
    • Real-time notifications through FCM Platform and email.
    • Faster approval-to-travel booking flow.
    List shows George Smith LHR→SIN May 19 needs approval; TK booked; MP booked; MP in progress.

  • Line managers and approvers
    • Approve or reject via desktop, mobile or email, even if your team member is based in another country. 
    • Understand timeframes to book before ticketing deadlines finish. 
    • See the lowest logical fare before you make a decision. 
    • View traveller’s trip and booking purpose alongside trigger rule.
    Mobile app screen with green checkmark and text “Your trip is approved!”

  • Travel managers
    • Introduce the same workflow cross-country, even with multiple OBTs. 
    • Choose a flow that fits your travel program. 
    • Enable multiple approvers. 
    • Set unlimited rule conditions and targeted notifications. 
    Three DBT nodes on global map funnel into one workflow box to Approvals, Rules, Notifications.

  • Procurement and finance teams

    • Improved program savings and expense management. 
    • Consistent policy enforcement for travel requests. 
    • Full program visibility, including improved employee safety.
    Reporting This Month widget with green donut chart showing 48% reduction and $12,536 total.
FCM platform, approvals

One source of truth, regardless of OBT

Our travel approval solution for any booking channel, in any country. A seamless experience for travellers and approvers, embedded into your travel management platform.

JTI logo with stylized white letters on black background

“We needed a concise notification of booked travel for line managers and travellers in more than 60 countries. Our personalised solution has allowed us to start providing concise, useful information."

Nichola Rimmer, Category Manager Travel & Events, JTI

Read case study

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One place to update travel policy rules 

Break free from updating your corporate travel policy in various online booking tools. Because FCM Approvals is built on our own rule engine, you only need to decide on one set of changes. 

Stack any of these conditions to make an unlimited number of rules. For example, employees can only book business class when the flight duration is over eight hours. 

  • Advanced booking/purchase   
  • Flight class and flight duration   
  • Destination category or banned countries   
  • Daily cap for hotels   
  • Cost of travel booking 
  • Lowest logical fare for flights 
  • More to come!   

Ready to harmonise the way you handle travel requests? Let’s talk.

Discover how you can leverage a smoother, more intuitive travel approval process for your entire team.

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Frequently Asked Questions

  • How does FCM Approvals work with our online booking tools? 

    You can easily integrate FCM Approvals into the different tools you already use. Once they’ve connected, you can sync all your current bookings, as well as set your custom policies. 

    This way, once your travel and expense management policies are in place, travellers and bookers will always know what they can and shouldn’t be booking. 

  • Can we manage approvals for both online and offline bookings? 

    Yes, you can. After you’ve connected FCM Platform approvals to your booking tools, your travel consultants will ensure that bookings enforce policies you've set. 

  • How flexible are the approval rules and conditions? 

    However flexible you’d like them to be. Or in some cases, as stringent as you need them to be. 

    You're totally in control when using FCM Approvals, so you set the company policy rules in whichever way makes the most sense for your business travel strategies. Your dedicated account manager can help you determine the rules that align with your business goals. 

    You can also adjust or update policies quickly in one unified platform, set regional policies by area, and set spend limits based on each traveller and their role in your company. 

    No matter what, you’re always in complete control of the rules and conditions your bookers and travellers need to follow.

  • Is FCM Approvals suitable for global organisations with local needs? 

    Yes, FCM Approvals offers the flexibility and versatility that worldwide organisations need to service international and localised traveller needs. We turn complex approval workflows into one simple travel approval process for everyone, wherever they are in the world. 

    This is where setting policies by area can be extremely beneficial to controlling your travel spend, allowing businesses to pre-set unique guidelines based on frequent destinations.

  • How do approvers and travellers access approval notifications? 

    Business travellers and designated approvers receive notifications through their FCM Platform accounts as soon as an approval is approved or denied.