PAYMENTS & EXPENSE

Streamlined payments & expense management for corporate travel

Secure payments, less expense errors, and better visibility

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Corporate travel payment made simple, worldwide 

Global corporate travel management comes with enough complications; make payments and reconciliation one less headache for your teams. 

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Eliminate rogue expenses

Reduce untraceable payments and prevent expense fraud. Your finance teams will appreciate control and transparency.
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Reduce manual admin

Retire tedious, time-consuming manual expense reconciliation with a system that puts everything you need to monitor in a single location.
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Better spend visibility

Detailed, customisable reporting helps cut back on wasted travel, reduce your carbon footprint, and leverage rates better.

Secure and connected travel payments

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Secure solutions for global travel payments 

With centralised payment, you can control and manage risks without the stress. Ensure travellers stay compliant with customisable rules, prevent fraud with secure global payment solutions, and increase flexibility by adopting any of the 23 payment and expense providers in the FCM network.

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Integrate expenses for a holistic picture 

Get a complete view of your travel costs, including flights, hotels, meals, parking, and luggage. You can integrate expense management platforms and data to see the whole picture of your travel spend, and integrate smooth data hand-offs. 

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Centralised payment options 

Select on-account or credit card payments to match your specific financial workflows. Centralising payments simplifies how you pay for travel, reduces the chance of errors, and makes it easier to track your budget.

Payments & expense integrated seamlessly with FCM Platform

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Booking

Simplify how your travellers and travel arrangers pay for business trips.
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Data hand-off

Export data for taxation reporting, or your credit card provider.
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Travel expense approvals

Choose an approval workflow that works for you and works online and offline.
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FCM Extension

Enforce payment rules and pay caps with notifications during search stage.

Expense Connector

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Combine travel and expense data 

Bridge the gap between your FCM travel reservation data and expense reports. Expense Connector, born out of collaboration between FCM and a client, World Vision International, became the reporting and reconciliation tool that brought the two together. 

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Maximise your travel payment & expense strategy

FCM Consulting supports enterprise organisations in navigating complex travel programs, including the audit and reorganisation of payment solutions. 

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Easier travel payments for everyone 

  • Finance & accounting leaders

    Organisational improvements like better spend control, improved reconciliation speed, and easier auditability make your bookings, expense tracking, and reporting as efficient and accurate as possible.

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  • Travel managers & procurement

    Less administration and an easy-to-access experience saves time and energy, keeping your travel program moving. More inclusive and integrated travel systems mean fewer out-of-pocket expenses to track.

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  • Business bookers & travellers

    Set policies and know that bookers and travellers are always notified instantly if they try to book something off-policy. This provides a smoother traveller experience, more accountability, and less off-policy bookings.

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Ready to streamline payment processes? 

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Payments & expense management frequently asked questions

  • How does FCM payments and  expense  management integrate with our existing systems?

    FCM Platform plugs into the existing systems that you’re using in your infrastructure, so you won’t have to make any big changes to integrate our payments and expense partners.  

    Once you’ve got it connected, all of your expense and payment data will automatically be shared with the other systems you use, as well as kept in FCM Platform for tracking and analytics.

  • Can we use our existing corporate cards with FCM’s solution?

    Yes, you absolutely can. FCM makes it easy to continue using your existing corporate cards, regardless of which type of cards you’re using.

    We’re flexible with payment solutions. You can choose your cards, either your own or through our network, then easily sync them to your FCM Platform to use for bookings. Just like your travel program, you’re always in total control of your payment solutions.

  • How does the solution help prevent fraud and reduce rogue spend?

    FCM Platform and our services help reduce fraud and rogue spend simultaneously in a few different ways:

    • Custom policies allow you to determine what is and what shouldn’t be booked
    • Receipt image submissions prevent ‘lost’ paperwork issues and prevent fraudulent claims
    • Notifications tell bookers and travellers during search and booking if they are trying to arrange something off-policy
    • Every traveller and booker is able to be held accountable for off-policy bookings
    • Accounting and financing teams can more easily audit and track travel spend to help prevent fraud or rogue spending

  • Is this suitable for multi-country or global travel programs?

    Yes, FCM’s payment options help businesses worldwide with their corporate travel expense management, and it can help your business travel program too.

    With 23 payment and expense providers, you can access the travel management support you need from anywhere - no matter where your travel destinations are located.

  • How do travellers submit and track expenses on-the-go?

    FCM does not have its own expense management platform, but we do integrate with them and manage data flows, such as Concur Expense and Emburse.